The record is in too many places
Incidents, inspections, and appointments sit in WhatsApp, notebooks, and folders. When someone asks for the record, it has to be rebuilt.
Incidents, inspections, and appointments sit in WhatsApp, notebooks, and folders. When someone asks for the record, it has to be rebuilt.
Photos, signatures, and dates are missing. The company spends the visit looking for paper instead of showing the work.
Medicals, tickets, and PPE records expire quietly. Nobody sees it until the person is already through the gate.
Each contractor sends a different pack. Expiry dates are not watched, and a lapsed document is found too late.
Legal appointments, the SHE committee, and the chemical register live with different people. None of them has the whole picture.
A toolbox talk was held, a visitor signed in, a drill was run. A week later there is nothing to show for it.
Record what happened, who was there, and what was found. Keep the photos, the team, and the close-out with the incident.
Daily, weekly, and monthly inspections, plus the risk assessments that say how the work is controlled.
The substances on site, the legal appointments, and the compliance reviews in one company record.
Meetings, elections, and the people appointed to the committee, with the minutes kept where the rest of the system is.
Issue PPE, track medicals, and keep certificates. Expiry is visible before someone is sent to work.
Contractor documents, permits to work, and the checks that decide whether the work can start.
The talk that was given, who attended, and the induction a new person completed.
Who is on site, and the drills that were practised, with the date and the people who took part.